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Set up SAP LeanIX integration

The flexible LeanIX integration connects Stackgini with your LeanIX inventory data.

Content:

  1. Overview: LeanIX integration & creating a connection
  2. Custom LeanIX queries
  3. Preferred applications via LeanIX
  4. Tagging applications in the portfolio
  5. Connecting multiple LeanIX instances

The LeanIX integration lets you seamlessly synchronize data from your LeanIX factsheets with your portfolio in Stackgini. This allows you to continue managing the IT inventory centrally in SAP LeanIX and make your SAP LeanIX data accessible in Stackgini.

1. Overview: LeanIX integration & establishing connection

With the SAP LeanIX integration you can:

  • Connect multiple LeanIX instances at once.

  • Configure your own individual GraphQL queries.

  • Automatically tag applications via the integration for better discoverability and more transparency within Stackgini.

  • Mark preferred applications directly based on your individual LeanIX logic.

  • Synchronize all factsheet contacts (e.g. application owner) from LeanIX.

To import data from LeanIX into your portfolio, first a connection must be set up to a LeanIX instance. To set up the LeanIX integration, go to Organization Settings > Integrations and under + Create LeanIX Integration add a LeanIX interface.

 

In the “Create LeanIX Integration” form enter the following information:

  • Display Name
     A free label under which the connection will be shown in the system.

  • LeanIX Subdomain
     The subdomain of your LeanIX instance (e.g. example in https://example.leanix.net).

  • API Token
     The authentication token, which you can generate in SAP LeanIX (LeanIX API Token).

  • Workspace (optional)
     The workspace ID allows you to create backlinks from applications in your portfolio back to LeanIX.
     You can take this value directly from the LeanIX URL:
     https://[subdomain].leanix.net/[workspaceId]/factsheet/...

  • Tags
     Optionally, you can assign tags to the integration. These tags are automatically added to all applications imported via the integration.

Using the “Test Connection” button checks whether the subdomain and the API token are correct. Clicking “Save” will permanently store the connection.

2. Custom LeanIX Queries

With custom queries you control which data from LeanIX is adopted into your portfolio. You can set up multiple queries per LeanIX connection. Each query is based on a GraphQL query that you define in the configuration interface.

Aufbau einer Query

A query consists of the following elements:

  • Display Name
     Name of the query, freely chosen, e.g. Applications_excl_EndOfLife.

  • Filter (GraphQL)
     Defines the GraphQL query and thereby which fact sheets from LeanIX are imported.

  • Options
     ‐ Sync Internal Contacts: Takes over all fact-sheet contacts (e.g. application owner) from LeanIX.
     ‐ Preferred Application: Automatically marks all objects of this query as preferred in the portfolio.

  • Tags
     Tags that are automatically applied to all applications imported via this query.

  • Test Connection
     Checks whether the query is valid.

Note: GraphQL queries are best tested and validated directly in SAP LeanIX under Administration > Developer Tools > GraphiQL before using them in the integration.

Examples

Example 1: Applications_excl_EndOfLife

Goal: Import all applications except those in the lifecycle stage “End of Life”.

GraphQL filter:

 

{
  facetFilters: [
    {facetKey: "FactSheetTypes", operator: OR, keys: ["Application"]},
    {facetKey: "lifecycle", operator: OR, keys: ["plan","phaseIn","active","phaseOut"]}
  ],
  dateFilter: {type: TODAY}
}

  • Options: Sync Internal Contacts disabled, Preferred Application disabled

  • Tags: Application

Example 2: ITComponents_Platform

Goal: Import IT components with the category Platform and mark those as preferred.

GraphQL filter:

{
  facetFilters: [
    {facetKey: "FactSheetTypes", operator: OR, keys: ["ITComponent"]},
    {facetKey: "category", operator: OR, keys: ["platform"]}
  ]
}

 

  • Options: Preferred Application enabled

  • Tags: Platform

 

3. Preferred Applications via LeanIX

Applications can be marked as Preferred to highlight them more prominently in the user interface.

  • The marking can also be done directly via SAP LeanIX (see above).

  • Applications that are set as preferred via the integration cannot be manually reset back to “Standard”.

  • Preferred applications appear more prominently in search and AI suggestions within initiatives.

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4. Tagging Applications in the Portfolio

With the LeanIX integration you can tag applications in the portfolio. Tags make it easier to filter, group, and communicate about specific subsets of the portfolio within Stackgini.

Automatic tagging:
 ‐ Tags can be stored in the instance or query configuration.
 ‐ These tags are automatically added to all applications imported by that specific query.
 ‐ Automatic tags cannot be manually altered and are updated on each synchronization.


5. Connecting Multiple LeanIX Instances

You can connect one or more LeanIX instances to your portfolio.

  • Each instance has its own configuration.

  • Instances can be added or removed at any time.